Teleworking Key Considerations

Remote work can be helpful in urgent situations, allowing for continuity of operations. This guide outlines key considerations, best practices, and college guidance specific to COVID-19 remote work, including information that may be different from the SKC Personnel Policy Manual.

Priorities & Essential Work

Evaluate the responsibilities and priorities of your position, considering student/community impact and feasibility of completing some or all of it remotely (with or without adjustments). Share your thoughts with your supervisor. 

The purpose of transitioning to remote work is to lessen the potential exposure of SKC students, staff, faculty and families to the COVID-19 virus. This is not vacation time. Do not take this time to travel, go to the movies, shopping, concerts or any other activity that could put you at risk of exposure. You may be healthy, but your co-workers and students may not be. We need to work together to keep everyone healthy during this uncertain time.

Technology

At a minimum, employees need a computer, internet, and phone access.  If you do not have a SKC-issued laptop, but have a personally owned computer/laptop/iPad, you may use this.  However, you are responsible for following all college practices and policies to maintain security on your device. Speak to your internet/cell provider about your plan(s) to ensure that you will not experience any overage fees. SKC does not cover the cost of home internet and phone and does not insure personal technology. 

Security

In the home working environment, there is a greater opportunity for inadvertent information leakage. It is highly recommended that you protect your SKC email with two-step authentication. You can follow these steps from Google to turn this on.

If you need further assistance setting up two-step authentication please email the helpdesk.

Home Environment

Consider whether your home environment is conducive to remote work. Factors include the demands of other household members, household construction, appropriate lighting, seating, and other basic conditions. Set expectations with others in your home regarding your work schedule while at home.

Pay

All non-exempt employees who work remotely when the college is open will be paid for hours worked at their regular hourly rate of pay. Overtime must be approved in advance. Exempt employees will receive their regular pay. On the days that you are working from home, record your hours on your time card as regular work hours. On the days you do not work at home, record your time as Administrative Leave. Communicate daily with your Supervisor (via email or phone) regarding expectations and timelines for work to be completed.

Contact Information

Provide multiple forms of contact information to your supervisor. Update your emergency contact information by email with your immediate supervisor and cc HR.

Remote Agreements & Expectations

Due to the fast pace of evolving health regulations and the anticipated wide use of remote work, staff and their supervisors are required to create an agreement in writing (e.g. email) outlining anticipated duration of remote work and expectations for communication and productivity. Request this confirmation from your supervisor. All supervisors will submit their agreements to their respective supervisor. 

Faculty will be expected to begin Spring Quarter in an on-line environment. Remote working arrangements will be made with Department/Division Heads and the Vice President of Academic Affairs.

Communication

The importance of communication cannot be emphasized enough as we work to ensure the college remains operational and our students continue to receive a quality education. Check your email frequently, call your supervisors and check the SKC Website.

Tips for Successful Teleworking

Others who are experienced in working remotely will tell you it is often difficult to stay focused at home. We are creatures of habit and most of us are used to our normal home routines. Establishing a workspace, even if it is your kitchen table, gives your brain a cue that it is time for work. Wearing attire, you may wear to the office even if it is your “casual Friday” attire may cue the brain. You should remain capable of reporting to work
if your presence is requested by your supervisor.

Consider whether your home environment is conducive to remote work. Factors include the demands of other household members, household construction, appropriate lighting, seating, and other basic conditions. Set expectations with others in your home regarding your work schedule while at home.

Tips:

  • Choose a location in the home that has limited distractions and ample natural lighting
  • Maintain good posture where you sit
  • Take regular breaks (5 min of every hour) to look away from the screen and improve circulation  
  • Stay consistent with your eating, sleeping, and exercise routine as appropriate
  • Structure your day, building in social time with colleagues and others
  • If you have peripheral devices, connect an external keyboard, mouse, headphones, and/or monitor to increase your comfort
  • Maintain boundaries to prevent overwork – unplug at the end of your work time 
  • Build physical movement into your day. Loneliness can often occur with remote workers.
  • Seek opportunities to connect virtually with your colleagues and others as much as possible.

Don't forget that you can use Lifesize for meetings and to just communicate with each other.

Do you still have a question?

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